ITKIT
Identity and government services · 03 / 20
OneRegistry
Civil registration and identity documents
From the problem to how we solve it
October 2026
Interactive prototype · synthetic data only
The problem
Millions of records. Still on paper.
1
Historical records sit on paper in many offices.
2
Duplicates and errors are fixed silently or not at all.
3
People abroad struggle to register life events.
Paper ledgers · Scattered offices · One trusted register
ITKIT · OneRegistry · Prototype screens, synthetic data
The problem
Our answer
Every record has a source. Every correction has a reason. A register, not a census.
Complete, correct civil records with visible provenance: births and deaths, family links, digitised archives, enrollment and integration with smart ID and ePassport issuance.
How it works · 1 of 6
Archive digitisation
Arabic OCR · a person confirms every doubt
OneRegistry reads the ledger, but it never guesses. Low-confidence fields go to a person, and the original scan stays with the record.
ITKIT · OneRegistry · Prototype screens, synthetic data
How it works
How it works · 2 of 6
Duplicate review
No silent merges
When two records may be the same person, the system explains why, and a named adjudicator decides.
ITKIT · OneRegistry · Prototype screens, synthetic data
How it works
How it works · 3 of 6
Birth registration
Register a birth in minutes
A hospital notice becomes a legal record in minutes, with evidence attached and a second registrar to approve.
ITKIT · OneRegistry · Prototype screens, synthetic data
How it works
How it works · 4 of 6
Death registration
From birth to death, one register
When a death is registered, the identity is closed everywhere it was used, so no one can take it over.
ITKIT · OneRegistry · Prototype screens, synthetic data
How it works
How it works · 5 of 6
Enrollment centre
Biometrics only where the law allows
Biometrics are taken only where the law allows, with quality checks and help for anyone who needs it.
ITKIT · OneRegistry · Prototype screens, synthetic data
How it works
How it works · 6 of 6
Citizen access
See your record. See who looked.
Citizens get signed certificates on their phone, and they can see every time their record was opened, and why.
ITKIT · OneRegistry · Prototype screens, synthetic data
How it works
What it includes
23 screens and workflows in the prototype
Archive digitisation and OCR validation
Archive digitisation operators
Duplicate review
Adjudicators
Register a birth
Civil registrars at civil affairs offices
Register a death
Civil registrars
Corrections and appeals queue
Appeals officers and registry supervisors
Biometric capture station
Enrollment operators and biometric supervisors
Document issuance pipeline
Document production operators
My civil record and access history
Citizens signed in with OneID
ITKIT · OneRegistry · Prototype screens, synthetic data
What it includes
Built to standards
International standards it is built to
| Standard | What it covers in OneRegistry |
|---|---|
| UN Principles and Recommendations for a Vital Statistics System, Rev.3 (2014) | Continuous and timely birth registration |
| WHO ICD-11 and the international Medical Certificate of Cause of Death | Cause-of-death certification and coding |
| World Bank ID4D Principles on Identification, 6 and 8 | Privacy and user control; user rights |
| NIST SP 800-63A-4 (July 2025) | Evidence strength and validation |
| ICAO Doc 9303, Part 12 (PKI for MRTDs) | Country signing CA, document signers, CRL and PKD |
| ISO 15489-1:2016 | Records management: authentic, reliable records |
| ISO/IEC 29100:2024 | Purpose limitation and data minimisation |
| W3C Verifiable Credentials Data Model 2.0 (Recommendation, May 2025) | Digital certificate a citizen can share |
We align with these standards; certification is issued by accredited bodies, not by ITKIT.
ITKIT · OneRegistry · Prototype screens, synthetic data
What it includes
Connects to
What OneRegistry works with
OneID (evidence for activation)
Document personalisation systems
Consular network
National statistics (aggregates only)
ITKIT · OneRegistry · Prototype screens, synthetic data
What it includes
Safeguards
What OneRegistry will never do
A population register records legal events; it is not a census.
No silent record merging, no unrestricted population lookup.
ITKIT · OneRegistry · Prototype screens, synthetic data
Delivery
How delivery works
Start small, prove it, then scale and hand over
6–10 weeks
Assess
Map what already exists and decide, system by system: reuse, integrate, modernise or build.
4–6 months
Pilot
OneRegistry at one authority, with real users and a measured outcome, on national infrastructure.
12–24 months
Scale
Roll out by region and service, sharing identity, integration and audit.
Agreed per contract
Operate and transfer
We run it with your team, train them, then hand over operations, code escrow and keys.
Durations are typical ranges, fixed per contract
ITKIT · OneRegistry · Prototype screens, synthetic data
Delivery
Next step
Book a walkthrough of the prototype with your registry team.
OneRegistry. Book a walkthrough of the prototype with your registry team.
1 · Demo
A guided session on the OneRegistry prototype
2 · Assess
6–10 weeks to map what exists and fix the pilot scope
3 · Pilot
4–6 months with real users and a measured result
ITKIT · [contact name, email and phone]
Thank you